Workspace Visibility
Control whether workspace members can see an expert.
Every expert in Respeak has a visibility setting that controls who can see and use it within the workspace.
Public or Private
For each expert, you can set the Workspace Visibility. When set to Public, all members of your workspace can see and use the expert. When set to Private, only people who have been directly invited to the expert have access. By default, a newly created expert is private.
Change Visibility
Manage the expert
Open the expert whose visibility you want to change. In the sidebar, click the three-dot icon next to the expert name and select Manage.
Update the setting
Switch to the Access tab and select Public or Private from the dropdown menu in the Workspace Visibility section. The change is saved immediately.
This setting can only be changed by people with administrator permissions for the expert.
Shared Experts in the Sidebar
In the Respeak sidebar, you can see all experts you have access to. Next to the expert name, a label may appear showing how the expert was shared with you: Shared in the workspace means the expert is publicly visible. Shared with you (invitation) means you were directly invited by email. Shared with a group you are part of means the expert was shared with a group you belong to.
Invite Specific People
Regardless of the visibility setting, you can invite individual people or groups directly to an expert. Open the Access tab and use the Share expert section. Enter the person's email address or select a group. Invited people gain access to the expert even if it is set to Private.
Permissions by Role
What someone can do with a shared expert depends on their role:
Role | Permissions |
|---|---|
Owner | Full control including deleting the expert and managing permissions |
Admin | Can manage the expert, edit content, and change permissions |
Editor | Can edit the expert's content and settings |
Viewer | Can only view and use the expert, but cannot make changes |
The role is assigned when inviting someone and can be changed later. Publicly visible experts are available to all workspace members with the Viewer role by default.
Summary
Setting | Who can see the expert? | Who can change the setting? |
|---|---|---|
Public | All workspace members | Expert administrators |
Private | Only invited people and groups | Expert administrators |